Finance
- Supplier invoice processing
- Chasing overdue payments
- Payment reconciliation
- Expense claims
Leaner operations with practical AI · for SMEs
Get back to running your business.
VEMORI automates your repetitive admin tasks: quotes, invoices, payment reminders, data entry and reporting. Your tools stay in place. You stay in control.
A typical working weekIllustration
0Admin
0Time freed up
Monday
Tuesday
Wednesday
Thursday
Friday
Admin tasksAutomated by VEMORIHigh-value time
Illustration: 10 minutes of human review kept for each automated task.
Time spent on repetitive admin slows you down, and it never shows up on a dashboard. Re-keying the same data again and again bogs down your processes, causes errors and wears your team out.
Our approach
We automate the repetitive work. Your team gets on with what matters.
VEMORI connects the software you already use (email, CRM, accounting, document storage) so that information flows and recurring tasks run automatically, under your control.
AI isn’t the product. The value it creates is.AI-powered automation, built for SMEs.
Demo
One automation, start to finish.
Three everyday processes, handled start to finish from a single email. Your team reviews and decides.
1. Trigger
2. Automated processing
Demo for illustration only, using fictitious data. Every automation is built around your own software and business rules.
Recognise this process?
Automate this processWhat we cover
The processes we automate.
Most repetitive, well-documented processes can be automated, as long as your software allows it. The audit confirms this. Here are the most common ones.
Sales
- Qualifying inbound enquiries
- Following up pending quotes
- From signed quote to invoice
- Keeping the CRM up to date
Operations
- Collecting supporting documents
- Document filing
- Onboarding new clients
- Circulating meeting minutes
Management
- Automated periodic reporting
- Live dashboards
- Alerts on variances
- Data consolidation
Your sector:
Less admin, more design.
Site meeting minutes, fees by work stage, documents from contractors: VEMORI automates the admin that eats into the practice’s time between projects.
See the Architecture practices page →- Site meeting minutesFormatted to your template and sent to every party on the project.
- Fees by work stageInvoice prepared as each stage is signed off, reminders scheduled.
- Contractor documentsAutomatic requests and reminders for missing documents, filed by project.
Fewer reminders, more time for advice.
Collecting documents, incomplete files, appointments, fees: VEMORI automates the admin so that your firm can focus on its clients.
See the Legal and accountancy firms page →- Document collectionChecklist sent to the client, automatic reminders, documents filed to the right matter.
- Incomplete filesAn alert as soon as a file is waiting for a document, with a list of what’s missing.
- AppointmentsConfirmations and reminders sent automatically.
Less re-keying, more time to produce.
Orders, supplier invoices, production reporting: VEMORI connects your email, spreadsheets and ERP so that information flows without being keyed in twice.
See the Manufacturing SMEs page →- Customer ordersOrders received by email are read and entered into your ERP after checks.
- Supplier invoicesRead, matched against purchase orders, and paid after approval.
- Supplier follow-upAlerts on late deliveries and automatic reminders.
Orders processed, not re-keyed.
Orders received by email, delivery tracking, payment reminders: VEMORI automates the sales and admin flow of your business.
See the Wholesale and distribution page →- Order takingOrders received by email are centralised and entered into your system after checks.
- Delivery trackingAutomatic customer updates at every stage.
- Payment remindersScheduled reminders for overdue invoices, tailored to each customer.
Less client admin, more billable time.
Client onboarding, recurring invoicing, monthly reporting: VEMORI automates the management of your client portfolio.
See the Business services page →- Client onboardingDocuments, access and messages sent as soon as the contract is signed.
- Recurring invoicingInvoices prepared every month and sent after approval, reminders included.
- Client reportingConsolidated monthly report, ready to send.
Return on investment
Time saved is worth money. Put a figure on it.
Estimate how many hours of repetitive work your business could automate each week.
given back to your team each year
40-hour working weeks
estimated annual value
Assumptions: 46 working weeks a year; time valued at €27 an hour including employer costs, which is below the average hourly labour cost in the EU (€34.70 in 2025, Eurostat figures compiled by Insee, the French national statistics office). This is an indicative estimate, confirmed during the audit.
And the investment? It depends on how many software tools need connecting, how complex your business rules are and how critical the process is. We give you a figure at the end of the audit, so you can weigh it against the estimated gain.
Method
Observe. Simplify. Automate. Measure.
In that order. Simplifying first means you never speed up a process that shouldn’t exist in the first place.
01
Observe
Quick, no-obligation auditWe analyse your processes, volumes and software.
DeliverableAutomatable tasks and estimated gain
02
Simplify
We cut unnecessary steps and agree the scope and measurable objectives.
DeliverableCosted proposal
03
Automate
Design, testing with your team, then go-live.
DeliverableAutomation up and running
04
Measure
We measure the time saved and keep sharing it with you.
DeliverableTime-saved dashboard
Contract
Our commitments.
Fixed price
Agreed in writing before signing, for a clearly defined scope.
Sign-off against objectives
Delivery is signed off against the objectives set out in the proposal.
6 h
Technical support
Every request is picked up within 6 hours. How long the fix takes depends on the work involved, and we tell you as soon as we pick it up.
Monthly maintenance
Monitoring, fixes and adjustments whenever your software or your rules change.
Data protection
Data processing agreement (Article 28 GDPR) signed. We build on dummy data: your real data only comes in at go-live.
Technical transparency
Where your data is processed, and by which providers, is confirmed in writing before we start.
What do you need from our team?
No technical skills. Their input during the audit, sign-off on the proposal, then testing before go-live. VEMORI handles the build and the maintenance.
Can we start with a single process?
Yes. Starting with the process that offers the clearest gain is often the safest choice. Others can follow once the first result has been measured.
What if the automation gets something wrong?
Like any AI tool, automation isn’t infallible, so your data should always be checked. Built-in checks flag anomalies (duplicates, inconsistent amounts, unreadable documents) to your team, who make the final call.
Is our business big enough?
Volume matters more than headcount. A task repeated several times a week can justify automation, even in a team of five. The audit checks that the gain justifies the investment.
Quick, no-obligation audit
Let’s start with your processes.
A free conversation about your tasks and the software you use.
- You describe your needs in the form.
- We agree on a date for the audit together.
- You receive the tasks that can be automated and the estimated gain, whether or not you go ahead with us.
Request sent.
We’ll be in touch to agree a date for the audit.
One last step.
Your email app opens with the request pre-filled: all you need to do is send it. If nothing opens, email us at contact@vemori.fr.